Texas C3/C4 Employer's Quarterly Report

John Logue Updated by John Logue

The Texas Workforce Commission (TWC) reports that as of July 1, 2007 employers with 10 or more employees must submit their quarterly wage reports electronically (using Unemployment Tax Services Internet wage reporting, QUICKFILE, or magnetic media).

CFS Payroll System allows the user to accomplish this task by creating a comma delimited file that can be converted to a format that the TWC accepts on their secure web site. The conversion is performed by a software utility provided by the TWC called QUICKFILE. This converted file is then submitted by the user to the TWC electronically.

CFS Payroll System Procedure

To begin the e-file process, the forms C3/C4 are generated normally in the Payroll System and can be printed out for the employer's records. Then:

  1. Highlight the employer in the Client List.
  2. From the "Utilities" menu, select "Export State Employee Wage Listing..."
  3. On the window that appears, click the "Load" button.
  4. Select the file Texas.exp and click "Open."
  5. The default filename (EXPORT.TXT) and the directory where it will be saved are displayed at the top of the dialog box. The user can change both of these as desired but the filename and directory must be recorded for later use in either case. Also ensure the correct payroll quarter is displayed in the "Select Period" field.
  6. Click "Export."
  7. A data summary screen is displayed showing the number of employees and subject wages. Take note of the totals on this screen for manual entry into the filing software. The generated export file can also be previewed from here.
  8. Minimize or close the Payroll System.

TWC Procedure

The Software utility QUICKFILE needs to be downloaded and installed if this has not already been done. The program can be found on the TWC website (www.twc.state.tx.us/ui/tax/quickfile.html). Then:

  1. Launch QUICKFILE.
  2. Select the radio button for "Other Text Format" and click on [Find and Select File].
  3. Select [Enter Employer Info] and fill out the Employer Information Screen for File Conversion. This must be filled out for each employer you wish to submit. ONLY ONE EMPLOYER FILE MAY BE SUBMITTED AT A TIME.
  4. From the TWX QuickFile Conversion Menu select [My File Is Comma Delimited].
  5. Click the [Find File] button and locate the file created by CFS, select it, click Select, and click Start.
  6. Select a middle column field under "Fields used by QUICKFILE" and double-click the field that matches it in the left column called "Your Data." When you are finished matching fields click [Save Settings], then [Import] to create the converted file.
  7. Once the file is tested (validated) and shows no errors, click [Continue] in “Step 3 - Send File” to submit the file on the TWC web site. You will have to log on the QuickFile-Logon site with a User ID and Password.

For further information contact the TWC or visit their web site: http://www.twc.state.tx.us/.

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CA Forms DE 9 and DE 9C

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