Table of Contents

W-2 E-Filing: Kansas

Nina Tchistiakova Updated by Nina Tchistiakova

Due date

January 31

E-filing threshold

Must E-file if 51 or more

Filing options

Electronic filing

Transmittal form

KW-3 files to be uploaded using the KW-3 Bulk Upload Template. See Below.

Required file name

Any name with “.txt” at the end

E-filing website

https://www.kdor.ks.gov/apps/kcsc/login.aspx

Submitting files

Accessing the web site for the first time, please select the Register Now button. Otherwise, enter your user ID and password. Kansas doesn’t require anything in writing for a transmitter to send an employer’s W2 information to the department on their behalf. If you are a transmitter and you don’t want to access the employer’s accounts then the transmitter would be required to register on the Kansas Department of Revenue’s Webtax system for access into our system. Then they would want to email a request to eservices@kdor.ks.gov and ask to be set up as a Bulk Filer for W-2 & 1099 processing. Then the department to provide you access to the Bulk filing link to upload files without direct access to each employer’s account.

KDOR does have a test page available at https://www.kdor.ks.gov/Apps/KCSC/WthldUploadValidate.aspx and it does require the test files to have valid ID’s. Select file type Social Security Standard for W-2s (EFW2).

KDOR only wants one reconciliation form (KW3) for each company for both the W2s and 1099s. The KW3 is required to be transmitted electronically to KDOR. The KW3 does have a separate submission process from the W2s. To assist bulk filers, the Department has developed a Microsoft Excel template to help properly format uploadable KW-3 files: https://www.ksrevenue.org/eservw2.html

How did we do?

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W-2 E-Filing: Kentucky

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