"Recopying" your File Name and Path to the Windows Clipboard
1099 E-Filing Overview
Applying for a Transmitter Control Code (TCC)
Checking Size of Uploaded File
FIRE System Upload: Navigating to your File
Navigating the IRS FIRE System Website
Printing Summaries and Reports
Payroll Return E-filing
E-filing Forms 94x with Payroll System
Modifying Your IRS E-file Application to E-file Forms 94x
Requirements to E-File Forms 94x
CA Forms DE 9 and DE 9C
Texas C3/C4 Employer's Quarterly Report
How do I back up/restore my data?
How do I backup to and restore from a CD or DVD?
How do I configure automatic backup?
How do I find missing backup data?
How do I move CFS programs and data to a new computer?
How do I move CFS programs and data to a new server?
How do I send client data to a colleague via email?
Why does Financial Planning Tools indicate restore database is being shared?
Why is the program not automatically backing up?
Data Locations (Default)
Do W-2, W-3, 1099, or 1096 forms need to be printed on red forms or on plain paper in black ink?
Does CFS software save client data in the cloud?
How To Download And Install Software From The CFS Website
Importing from non-consecutive program years
Installing in demo mode
Software licensing and piracy protection
The top of the window is off screen
Using a License Code to access a program
Using an email address to access a program
Where to download CFS software
Workstation setup locations
How do I download and install an update from within the program?
How do I download and install the single user version of a program?
How do I install a program or update in "safe mode?"
How do I install programs from CD?
How do I manually download and install an update?
How do I map a network drive?
How do I perform a network setup?
How do I perform a workstation setup?
What is the purpose of a network license?
Why does my desktop shortcut open the installer?
Why does the setup tell me to reboot the computer?
License Code/Firm Information
How do I change my address or firm name?
How do I edit my license code/firm information?
How does my license code work?
Where can I find my Customer ID number?
Where can I find my license code?
Why can't I call to update my firm name/address?
Why does my license code change?
Why does the installer tell me my license code is invalid?
Can I get a user’s manual for CFS programs?
Do I need a network license?
How do I contact CFS for technical support?
How do I print to a PDF?
How many computers am I licensed for?
Where can I get help for Fill-N-Print?
Where's my W2/1099 program?
Why aren't all the programs I ordered on the CD?
Why can't I order forms and envelopes over the phone?
Why didn’t you tell me to renew my programs?
Why do I need a MyCFS account?
Why does CFS no longer send renewal packets?
Manual installation of a specific program from a CD
Reinstalling and repairing software
Instructions and Procedures
CSV Import Guidelines
Connecting to an Existing Network Database
Creating a New Network Database
Entering Data at a Client's Office
Health Insurance Compensation for 2% Owners of S-Corps
Hide/Display State Forms
Install Procedure - Add private database
Install Procedure - Continue private database next year
Manually Importing Client Data From The Previous Year
Payroll System Database Reconstruction
Payroll System QuickBooks Import
Setting: Application Mode
Special Database Recovery Detail Instructions
Special Database Recovery Overview
Switching Between Single-User Mode and Network Mode
W2/1099: Transferring data between 1099-MISC form and 1099-NEC form
Where is the 4th Quarter 941 module for 2020?
After installation the desktop shortcut icon is wrong
CD install fails with message "Previous installation not found"
CFS Setup runs another vendor's installer
Error 12007 "Name not resolved" on Update from the Web
Error 12029 "Cannot Connect" on Update from the Web
Error 12031 when Downloading
Error 339 "File is not correctly registered" During Install
Error 339: CSCMD32.OCX etc failed to self-register
Error 339: THREED32.OCX is not correctly registered
Error 339: VSSPELL6.OCX failed to self-register
Error 35756 when Starting Program
Error 35761 when Attempting to Update
Error 35764 when Attempting to Update
Error 5001 on Installation
Error Message: "A previous version of [program] was not found..."
Error Message: "Not a Valid Win32 Executable"
Error Message: "Version of the application could not be determined"
Error Message: "Zip file damaged"
Error: "Installed Version Could Not Be Determined"
Install / Uninstall: Setup Runs Another Vendor's Installer
Installer's Repair option freezes on EXE files
Mapped network drives are not visible during installation
Move Data Process Errors
Setup Stalls During Full Install
Still Running Old Version after Update
Update Setup Reports File Is Locked
Update Setup Stalls
Error 16 when Printing Form
Error 2018: Page margins are too large, can't run report
Error 2019 when Printing Report
Error 429 when Printing Form
Error 482 when Trying to Print
Error 484 when Trying to Print
Error 5003 during Print Preview
Forms print on both sides of the paper
OCR-A (or OCR-ACFS) font is not properly installed
Printing paychecks freezes Payroll System
Printouts are crunched into a small area at the top of the paper
Program Crashes Without Error Message when Printing
When printing red forms all pages are blank
"Error 9 Subscript Out Of Range" when trying to 'Add/Edit Payroll Data'
"Not Saved" message when saving Firm Information
"Not saved" message when entering or exiting program
"OCX File Missing" or "OCX File Not Registered" error after updating Windows
"Offline mode has expired"
"Small Fonts and Sans Serif can't be found" when Starting Program
"The feature you are trying to use..."
"Unable to open infobase"
An error occurred during the move data process: -214...
Error 1004: Error Accessing Database
Error 1706: No valid source could be found for product ( ). The Windows Installer cannot continue.
Error 3022 in Payroll System
Error 3031 when Restoring Payroll Data
Error 3045 in Payroll System
Error 3049 in Payroll System
Error 3050 in Payroll System
Error 3051 in Payroll System Network Installation
Error 3051 when Restoring Payroll Data
Error 3051: The Microsoft Jet database engine cannot open the file...
Error 3075 in Payroll System
Error 3112 in Payroll System
Error 32765 when printing
Error 3343 in Payroll System
Error 339: component missing or not properly registered
Error 3421 when Restoring Data
Error 3633 when Starting Payroll System
Error 3800 in Payroll System
Error 380: Invalid property value
Error 381: Invalid property array index
Error 400: Form already displayed; can't show modally
Error 429: ActiveX component cannot create object
Error 429: You don't have an appropriate license to use this functionality
Error 480: Can't create AutoRedraw image
Error 48: Trouble loading DLL
Error 52: Bad file name or number
Error 5: Invalid procedure call
Error 63 and Error 380
Error 6: Overflow
Error 7 when Starting Program
Error 70: Permission Denied
Error 75: Path/File Access Error
Error 9 and Error 381
Error 9 and Error 63
Error 94 - Invalid Use Of Null: When Trying To Add/Edit Payroll Data
Error TX4OLE invalid property value 1-900
Error Using Font - There was an error using the font OCR-ACFS [Payroll System Only]
Error: "An internet connection was not found"
Error: "The program cannot connect to the CFS server"
Error: QBXML Query Response Error [Payroll System Only]
Form is missing text and/or graphics (boxes, shading and lines)
Items "Not Saved"
MICR Font Not Installed - The MICR font necessary to print on blank check stock is not installed
Message During Automatic Backup: Change Backup Location - The Specified Location Cannot Be Used For The Backup
Message that something "needs to be installed" or "is on CD"
Program freezes after displaying Error 52: "Bad file name or number"
Your Network Data Is Read-Only
Importing Data from the Prior Year: Only Client Demographic Data is Imported, No Client Folder Data is Imported
Licensed software is stuck in demo mode
Troubleshooting internet connectivity
Direct Deposit in LivePayroll
Importing CSV files into Payroll System
Vacation and Sick Leave in LivePayroll
CFS Program Interface
Federal/State Tax Planner
Quick Reference Guide
Calendar and Notes
Data File List
Field Details for Numeric Fields
Formatting a field for SSN or EIN
Label Setup Options
Removing client password protection
Repair Client Database
Using the Editor
Firm Information Screen
Importing/Exporting Client Data
Export Client List
Generic ASCII File Client List
Importing/Exporting Client Data
Lacerte Client List
ProSystem Client List
Can my data automatically backup to the cloud?
Table of Contents
Updated by John Logue
LivePayroll shares the same interface as other CFS Payroll System programs: 941/940, W2/1099, and Payroll Corrector. It includes all of the features and forms of the after-the-fact 941/940 program, plus it does the following:
- Calculates wages based on employee’s annual salary or hours worked/hourly rate;
- Calculates federal, state, and local withholding and other payroll deductions;
- Prints paychecks and processes direct deposits;
- Provides tracking and reporting for vacation, sick leave, and workers compensation.
Payroll System uses the same three-pane interface as many other CFS programs, featuring a Client List, Client Folder, and Module Library. (See CFS Program Interface.)
Selecting the Program
Because all of the Payroll System programs share the same interface, before using one of them you must make sure the correct program is selected. This is done by means of the dropdown menu in the Module Library:
In Payroll System, the Client List consists of employers or payers. The first step in using any of the Payroll System programs is to set up an employer/payer, which is done by clicking the Add Client button:
This opens the Employer/Payer Information screen. Tabs at the top allow you to select screens for entering General information, States Setup, Payroll Setup, and Vacation/Sick Leave:
To open the Employer/Payer Information screen to edit information for an existing employer, click the Edit Client button:
Payroll data is entered on the Payroll Grid. To get to it, either double-click Add/Edit Payroll Data in the Client Folder, load Add/Edit Payroll Data from the Module Library, or click the Payroll Data button on the Module Library toolbar:
Each row in the grid represents a paycheck. Wage, tax, withholding, and deduction items are calculated automatically when hours are entered:
To navigate the payroll grid, use:
- The Home key to go to the first column;
- The End key to go to the last column;
- Arrow keys to move around the grid;
- The Enter key to edit the current field.
Payroll data can be entered either by date or by payee (employee); select the entry method by means of the toggle button on the toolbar:
The Options menu is used to set various calculation options and to select different layouts for the columns. The Options menu is displayed by clicking the Options button above the Payroll grid:
To add a payee (employee), click the Add New Payee button on the toolbar:
This will open the Payee Info screen. The tabs along the left side allow you to select screens for entering general information, federal and state withholding, and pay rates:
Click the Edit Payee Info button to edit this information for existing employees:
Printing Checks/Processing Direct Deposits
To print paychecks or stubs and/or process direct deposits, click the Print/DirDep button:
This opens the Print Payroll Checks screen:
The left side of the screen has options for setting up check printing and direct deposit. Click the Check Setup button to enter information to be printed on checks, including bank information and signature lines. Use the Direct Deposit Utilities button to set up direct deposit. (For more information, see Direct Deposit in LivePayroll.)
The right side of the screen has information about the checks to be printed (or direct deposits to be processed). Select the checks/direct deposits you wish to process, or click the Select All button at the bottom to select all of them. Click the Preview only button if you wish to preview them before processing. Here's a preview of Sally's check:
After you have printed checks (or processed direct deposits), they will be displayed in green in the payroll grid. This indicates the checks are now locked; they cannot be accidentally modified or deleted:
Filing Payroll Returns
When it comes time to file payroll returns, load the desired form from the Module Library, either by double-clicking on it or by selecting the form and clicking Load Module:
Data will be imported into the proper fields, based on employer info and paychecks that were entered for the period:
The Payroll Summary Reports screen can be accessed from the Reports menu or by clicking the Reports button on the Module Library toolbar:
Select the desired report, then select applicable quarter or month options to the right. The payee's SSN or EIN can be omitted from the report by selecting the Hide Payee SSN/EIN option. Click the Preview button to view the report on the screen, or click Print to print it.
This concludes the tutorial. For more information, please see the program's Help file.