NJ-927 and WR-30 E-Filing Acknowledgement File

Greg Hatfield Updated by Greg Hatfield

After submitting the NJ-927 and WR-30 files, users must check their SFTP account within 24 to 48 hours for Acknowledgement files. The "RTN" and Acknowledgement files described below must be opened in Notepad and interpreted to determine if each return was accepted or rejected. You may have to download the file to your computer or double-click the file in the SFTP system. Files with .TXT extensions should open in Notepad. This is extremely important since it is the only way to determine the status of the returns that were filed. If you are not comfortable with interpreting the Acknowledge file as described below then you may want to consider e-filing using the Online Filing Service instead. See New Jersey's website for details.

Acknowledgment Files that the User Will Receive

First you will receive the “RTN” in your mailbox:

RTNNJ927PRD.RTNNJ927PRD.AXXXX.20090911113835.921829.txt

The "RTN" for the NJ-927 only confirms that your file has been received by New Jersey. If the file is formatted correctly it will be passed to the next stage of processing. If the file is not formatted the “RTN” will tell you the file has been “Rejected” and you must correct and resubmit the file.

RTNWR30.RTNWR30PRD.AXXXX.20090929091605.594104.txt

You will only receive the “RTN” file for the WR-30 ONLY if the file has been rejected at the 1st stage. If you don’t receive the “RTN” then the file has been passed for further processing.

Second you will receive the Acknowledgement record with the date stamp for the type of file submitted NJ 927 or WR-30.

NJ927

ACK927.ACKNJ927PRD.AXXXX.20090729.265420.txt July 29 10:03

Each record should be on a separate line. An A denotes the return was accepted, an R denotes that the return was rejected. The 3-digit code(s) following the R identifies the problem field(s). See the example acknowledge file below. This file contains five employer records. Column 54 in the file (denoted by the V above it) indicates whether the record was Accepted (A) or Rejected (R). A "T" would denote that the entire batch was rejected. A "C" denotes conditional meaning the submitter did not register for NJ-927 filing via SFTP by contacting New Jersey to obtain their 3-character Payroll Service Prefix. Note that the spacing below may not be accurate and the headings above the five records are for informational purposes and will not be in your file. See the complete description of the acknowledge file below.

 

 

A=accepted, R=rejected in column 54 below

 

 

 

------------------------------------V

 

012045NJ927

A1234NJ20090417

B23299909210020090417A

#

012045NJ927

A1234NJ20090417

B23299909200020090417A

#

012045NJ927W

A1234NJ20090417

B23299909500020090417A

#

012045NJ927

A1234NJ20090417

B23299909020020090417R045

#

012045NJ927

A1234NJ20090417

B23299909410020090417A

#

If your file has rejected records then you must determine which field(s) are the problem by looking up the code number in the error code table below. For the file above, the fourth return was rejected and the error code is 045. This denotes that the DOL Balance Due field is not correct. Try to determine and correct the problem in the NJ-927 form module. Do NOT mark it as an -X (or amended) return. Amended returns are to be filed to correct accepted returns only. Follow the instructions in STEP 5 to reset the status for just the rejected returns and create another file containing just those returns. Do not resubmit accepted returns since that will result in a duplicate posting.

WR-30

ACKWR30.ACKWR30PRD.AXXXX.20090729.134890.txt July 29 10:20

The contents of the WR-30 acknowledgment file is similar but may have different reject codes which are not described here.

012082WR30 AXXXXNJ20090930 B12345678900020090729A

NJ-927 Acknowledgement Record Description

Fld#

Field Name

Type

Start

Length

Format

Notes

1

Byte Count

Alpha

1

4

 

Always '0120'

2

Tax ID Code

Numeric

5

2

 

Always '45'

3

Trans Sub Code

Alpha

7

7

NJ927

5 byte A/N followed by 2 spaces

4

MailBox ID

Alpha

14

5

 

SFTP ID; 1 Alpha "A" followed by 4 numeric (Auth No. = 4 numeric) Assigned by NJ DOR

5

State ID

Alpha

19

2

 

Always 'NJ'

6

Process Date of Return

Date

21

8

CCYYMMDD

 

7

Batch CTRL # of Return

Numeric

29

4

 

 

8

B-I Indicator

Alpha

33

1

 

Always 'B'

9

Taxpayer ID (TPID)

Alpha

34

12

 

9 byte EIN followed by 3 byte suffix

10

Date Ack File Generated

Date

46

8

CCYYMMDD

 

11

Status Code of Return

Alpha

54

1

 

A' = Accept, 'R' = Reject, 'T' = Batch Failed

12

Error Code 1

Numeric

55

3

 

 

13

Error Code 2

Numeric

58

3

 

 

14

Error Code 3

Numeric

61

3

 

 

15

Error Code 4

Numeric

64

3

 

 

16

Error Code 5

Numeric

67

3

 

 

17

Error Code 6

Numeric

70

3

 

 

18

Error Code 7

Numeric

73

3

 

 

19

Error Code 8

Numeric

76

3

 

 

20

Error Code 9

Numeric

79

3

 

 

21

Error Code 10

Numeric

82

3

 

 

22

Filler

Alpha

85

35

 

Spaces

23

Record Terminus

Alpha

120

1

 

Always '#'

NJ-927 Acknowledgement Error Codes

Field #

Error Codes

Error Description

050

001

Byte Count missing required data

055

002

ELEP or ELET missing required data

060

003

Record ID missing required data

065

004

Taxpayer ID# missing required data

070

005

Mail Box missing required data

075

006

Taxpayers n/c missing required data

080

007

Company Name missing required data

105

008

Quarter Ending Date missing required data

110

009

Filer/Payroll Co/Developer FEIN missing required data

115

010

Filer/Payroll Co/Developer FEIN missing required data

120

011

Employees 1st mo /1st wk GIT contains invalid data

125

012

Employees 2nd mo/ 2nd wk GIT contains invalid data

130

013

Employees 3rd mo/ 3rd wk GIT contains invalid data

135

014

Employees 4th wk GIT contains invalid data

140

015

Employees 5th wk GIT contains invalid data

145

016

Employees 6th wk GIT contains invalid data

150

017

Employees 7th wk GIT contains invalid data

155

018

Employees 8th wk GIT contains invalid data

160

019

Employees 9th wk GIT contains invalid data

165

020

Employees 10th wk GIT contains invalid data

170

021

Employees 11th wk GIT contains invalid data

175

022

Employees 12th wk GIT contains invalid data

180

023

Employees 13th wk GIT contains invalid data

185

024

Employees 14th wk GIT contains invalid data

190

025

GIT Wages Subject to Gross Income Tax missing data and /or a calculation error

195

026

GIT Total Amount Due missing data and /or a calculation error

200

027

GIT Total Remitted plus Credits missing data and /or a calculation error

205

028

GIT Balance Due missing data and /or a calculation error

210

029

GIT Overpayment Instruction missing or contains invalid data

215

030

GIT Overpayment missing data and /or a calculation error

220

031

GIT Payment Amount missing data and /or a calculation error

225

032

GIT Override Payment Indicator blank or missing data

230

033

Workers Subject to UI Month 1 Day 12 contains invalid data

235

034

Workers Subject to UI Month 2 Day 12 contains invalid data

240

035

Workers Subject to UI Month 3 Day 12 contains invalid data

245

036

DOL Wages Subject to UI, WF, HC, & FLI missing or invalid data

250

037

DOL Wages in Excess of Taxable Limit missing or invalid data

255

038

DOL Taxable UI/WF Wages missing data and /or a calculation error

260

039

DOL Taxable DI Wages missing data and /or a calculation error

265

040

DOL Taxable FLI Wages missing data and /or a calculation error

270

041

DOL Total UI/WF Contributions Due missing data and /or a calculation error

275

042

DOL Total DI Contributions Due missing data and /or a calculation error

280

043

DOL Total FLI Contributions Due missing data and /or a calculation error

285

044

DOL Total Payments missing data and /or a calculation error

290

045

DOL Balance Due missing data and /or a calculation error

295

046

DOL Payment Amount missing data and /or a calculation error

300

047

DOL Override Payment Indicator blank or missing data

305

048

DOL “P” Workers Month 3 Day 12 missing or invalid data

310

049

DOL “FLI” & “P” Workers Month 3 Day 12 missing or invalid data

315

050

GIT & DOL Total Balance Due missing data and /or a calculation error

320

051

GIT & DOL Total Indicated Payment missing data and /or a calculation error

325

052

GIT Direct Debit Indicator missing or contains invalid data

330

053

GIT Bank Routing Number missing or contains invalid data

335

054

GIT Bank Account Number missing or contains invalid data

340

055

GIT Bank Account Type missing or contains invalid data

345

056

GIT Settlement Date missing or contains invalid data

350

057

GIT Direct Debit Amount missing or contains invalid data

355

058

DOL Direct Debit Indicator missing or contains invalid data

360

059

DOL Bank Routing Number missing or contains invalid data

365

060

DOL Bank Account Number missing or contains invalid data

370

061

DOL Bank Account Type missing or contains invalid data

375

062

DOL Settlement Date missing or contains invalid data

380

063

DOL Direct Debit Amount missing or contains invalid data

390

064

Record Terminus # missing required data

 

065

Duplicate Return/Payment.

 

 

 

 

 

Z-Record Error Codes

400

070

Byte Count missing required data / Must be 900 bytes long

405

075

Record type missing or contains invalid data / Must be "Z"

410

080

Return Quarter missing or contains invalid data / Must = 1,2,3 or 4

415

085

Return Year missing or contains invalid data / Must = CCYY

420

090

Return type missing or contains invalid data / Must = (R) regular or (A) amended

425

095

Payroll Service ID missing or contains invalid data

430

100

Payroll Service Prefix missing or contains invalid data

435

105

Return Qty does not match Z-record Qty

440

110

Balance due amount does not match calculated amount

445

115

Payment Qty does not match Z-record Qty

450

120

Payment amount does not match calculated amount

455

125

SFTP Mailbox ID missing or contains invalid data

460

130

Record Terminus # missing required data

 

How did we do?

NC Web File Upload for Form NC-3

Nevada Form RPT3795/NEW0098 – Employer's Quarterly Contribution and Wage Report

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