Payroll Deposit Records

Greg Hatfield Updated by Greg Hatfield

There are three Payroll Deposit Records available as separate modules.

Federal Payroll Deposit Record - Form 941

This module is designed to accumulate Form 941 federal payroll deposits made by a payroll client during a given quarter. Choose the appropriate quarter by selecting from the drop-down box at the top of the form. Enter an Ending Liability Date in the first column. The program will import payroll tax liability data from the date in the previous line to the current ending date. The first line calculates from the beginning of the quarter. Enter the actual deposit amount and date in the last two columns. To re-import the payroll tax liability data for a selected line, place the cursor on that line and choose Import Payroll Data from the menu above.

Federal Payroll Deposit Record - Form 940

This module is designed to accumulate quarterly Form 940 federal payroll deposits made by a payroll client during the year. The program will import payroll FUTA tax liability data for each quarter when a new file is started or when the user selects IMPORT PAYROLL DATA from the menu. All quarters that have no Actual Payment entry will be imported. Once an Actual Payment entry is made, that quarter will no longer be imported.

State Payroll Deposit Record

Note: An separate expanded version of this module was added in August 2018 which includes room for 6 extra state taxes, instead of 3 extra state taxes, to accommodate states that require it.

This module is designed to accumulate state payroll deposits made by a payroll client during a given quarter. Choose the appropriate quarter by selecting from the drop-down box at the top of the form. Enter an Ending Liability Date in the first column. The program will import payroll tax liability data from the date in the previous line to the current ending date. The first line calculates from the beginning of the quarter. Data imported from the paychecks include PIT wages, DI wages, and PIT withheld. From the wage data UI wages, UI tax, and DI tax are computed. If the employer's Payroll State is California the ETT tax is also computed. Other states must manually complete the Other Tax field if desired. To re-import the payroll tax liability data for a selected line, place the cursor on that line and choose Import Payroll Data from the menu above.

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North Carolina Withholding Forms

Pennsylvania Form UC-2 – Employer's Report for Unemployment Compensation

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