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Printing SSA-approved, black scannable W-3 forms

Eric Updated by Eric

Our W2/1099 program prints SSA-approved W-3's (and W-2's) on regular printer paper.

W-3 forms are printed from the W-3 - Transmittal of Wage and Tax Statements module.

Open the Form W-3 module

There are two ways to open the Form W-3 module

Method 1: Print W-2 forms first

W2/1099 will prompt you to print W-3's after it prints W-2's. This article explains how to print SSA-approved, black scannable W-2s on regular printer paper.

Method 2: Print W-3 forms without W-2 forms

  1. In Payroll System, select W-2/1099 Information Returns in the Select Program To Display pulldown.
  2. Double-click the W-3 - Transmittal of Wage and Tax Statements module
  3. Choose which type of W-2s to import and click OK.
  1. On the menu bar click File
  2. Click Print Black Scannable Form
  3. The Windows Print dialog will appear. Make sure a printer with plain paper is selected and click Print.

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