Transfer Vendor Payment Data to Form 1099

Greg Hatfield Updated by Greg Hatfield

Form 1099-MISC and Form 1099-NEC may created by manually entering the data to create the form, or by transfering data from the Vendor Payment grid.

The Create 1099 screen allows the user to transfer payment data to Form 1099-NEC, if nonemployee compensation is entered, and Form 1099-MISC, if amounts other than nonemployee compensation are entered. This screen is only available to licensed users of both the 941/940 After-the-Fact or Live Payroll and the W-2/1099 Information Returns. This option is accessed from the Utilities menu on the Client List screen and via a button (1099 -> Form) directly above the Module Library list. Select the payees from the list by clicking on the payee name. Only vendor payees marked as a 1099 payee are listed. To select a group of payees that are next to each other, select the first; then, while holding down the SHIFT key, select the last payee. To select multiple payees that are not next to each other, hold the CTRL key down while selecting. When finished selecting the payees click the CREATE 1099 button. If an ID number of a payee matches an ID number of an existing Form 1099 recipient then that 1099 recipient will be replaced only if the control number also matches.

Form 1099-NEC and/or 1099-MISC is completed using all the payment data entered for the selected payee. The payment grid saves the data for the state marked on the Payee Info screen. When Form 1099-NEC or 1099-MISC is created, up to two state withholding amounts may be imported to the form.

NOTE: The data transfer for vendors receiving both nonemployee compensation and other types of compensation will result in creation of both Form 1099-NEC and 1099-MISC. Check entries containing federal income tax withheld and state income/tax withheld will be allotted to the proper form according to the type of compensation on the check. If a single check has both nonemployee compensation and other types of compensation, then the federal tax withheld and state entries will be allotted to Form 1099-NEC. Users can manually correct the forms if necessary

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