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Mask an employee's SSN/TIN on printed payee statements

Eric Updated by Eric

Payroll System can be instructed to only show the last four digits of the SSN/TIN (e.g. XXX-XX-1234).

The IRS program for truncating an individual’s identifying number on paper payee statements was extended in final regulations. Beginning with tax year 2020, SSNs may be truncated on payee copies (B, C, 2) of Form W-2 (W-2, W-2AS, W-2GU, W-3VI, W-2c).
This is an effort by the IRS to minimize the risk of identity theft. It is only for the paper payee statement provided to the recipient, typically copies B, C, and 2. It is not for the copies provided to the government by the payer, nor is it for electronically transmitted files.
The entity providing the form to the recipient cannot mask their own taxpayer identification number

To mask an employee's SSN/TIN on printed payee statements:

  1. Open the Print Forms W-2/1099/1098 module either by:
    1. Double-clicking it in the Module Library from the main screen of Payroll System:
    2. Or, if the form module is open, click File > Print.
  2. The Print Forms dialog will appear. Mark the Mask TIN on payee statement box.

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