Texas Forms C-3/C-4, Employer's Quarterly Report

Greg Hatfield Updated by Greg Hatfield

Texas requires electronic filing for these forms.

This module contains Texas Forms C-3 (also see County Codes) and C-4, Employer's Quarterly Report. These forms can only be used if the employer has TX set as the PAYROLL STATE.

Data may be imported from the 941 Payroll Data previously entered. Select UTILITIES from the menu to import the desired quarter. The user must complete the portions of the forms that were not filled in by the import routine.

Wage totals on Form C-3 are calculated from employee data entered on Form C-4, which must be completed first.

The user must enter ALL employee data on Form C-4. If five or less employees are listed on Form C-4, the program will automatically print the data on Form C-3. If more than five employees are entered then all employee data will print on form C-4. Click NEXT and PREV to navigate among continuation pages, if necessary. If a new page is created, it will print and be counted in the page count even if blank. Be sure not to create new continuation pages if not needed. Pages may be deleted from the UTILITIES menu.

The module prints a submittal copy and an employer copy. The scannable submittal copy contains only data, no lines. Be sure to submit only the original of the submittal copy to the state.

CFS supports two method of electronically filing the UI reports.

1. See the Online Filing Support menu in the form module. Also see the separate module for Online UI Filing Support.

2. See Texas UI E-file for information on using CFS Payroll System to transfer 941 Payroll data to the Texas QuickFile program

Future Developments (See Below)

Texas Unemployment System (TxUS) will replace Unemployment Tax Services (UTS) and Unemployment Tax Registration (UTR).   The TXUS go-live date is still being finalized.  Visit: https://www.twc.texas.gov/programs/unemployment-tax/texas-unemployment-system-txus-announcement

Amendment Submission

To amend a wage item, employers should enter the proper amendment code against each SSN in the employee record in column ‘N’. NOTE: When amending a previous submission, the SSN line should include all data originally reported. Only the amended information (SSN, name, wages or hours worked) should change.

• Add a New Employee – Add a new SSN record with all required fields and the amendment reason code for adding a new employee.

• Amend Wages and/or Hours Worked - Enter the SSN record originally reported and amend the wages and hours worked to reflect the new total. Use the amendment reason code for amending wages.

• Exclude Employee - Enter the SSN record originally reported with zero (0) wages, zero hours worked and use the amendment reason code for excluding an employee.

• Correct an SSN – 1. Enter the SSN record originally reported with zero (0) wages, zero hours worked and use the amendment reason code for correcting an SSN. 2. Add a new SSN record with all required fields and the amendment reason code for correcting an SSN.

• Out of State Wage Amendment – Enter the SSN record originally reported. In column ‘I’, enter the amount of out of state wages paid for that quarter for that employee and use amendment reason code for out of state employee.

• Name Correction – Enter the SSN record originally reported. In the name field, enter the corrected name. Use amendment reason code for employee name correction.

The Month 1, 2 and 3 Employment for Employer (Total record) in the amendment file should reflect the total employment for all employees, not the total employment for the amended employees.

Agent File Upload Status

Processed – All the employers submitted in the file are processed.

Partially Processed – Some employers submitted in the file are processed and some are rejected. Fix the employers that are rejected and upload a new file only with these employers.

Rejected – All the employers submitted in the file are rejected. All the employer records must be fixed and uploaded again.

How did we do?

TN Form LB-0456/0851, Quarterly Unemployment Premium and Wage Report

UT Form 33H - File Upload Instructions

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