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Read IRS Bulk TIN Matching Results File

Nina Tchistiakova Updated by Nina Tchistiakova

CFS supports the TIN Matching service through these menu functions by creating a properly formatted file with the TIN/name combination of all vendors checked as 1099 payees entered in the Vendor Payment list, or all 1099-B, -DIV, -INT, -MISC, -NEC, and -PATR form recipients for the currently selected employers in the Client List. The payees of multiple employers may be submitted in the file by selecting multiple employers prior to selecting the menu function. Because the results file can be difficult to interpret, the "Read IRS Bulk TIN Matching File..." was created to read and summarize it for you.

Because the results can be difficult to interpret, use the "Read IRS Bulk TIN Matching Results File... " on the CFS Payroll Utilities menu on the main screen. This function will read and summarize the results file for you.

Navigate to and select the saved results file and click "Open".

A summary of the results will be displayed on the screen. If there are any failed TIN/name combinations, then the user will have the option to print the results.

The user can then determine how to correct the TIN/names based on the reason for failure.

Note: Successfully matched TIN/name combinations will be written to a file. Entries in this file will be excluded from future submissions because it is not necessary, or desirable, to resubmit TIN/name combinations that did not fail.

Summary of Possible Result Codes

The result code appears in the last column next to each TIN/name combination in the returned results file.

“0” – indicates the name/TIN combination matches IRS records.

“1” - indicates TIN was missing or TIN is not a 9 digit number.

“2” – indicates TIN entered is not currently issued.

“3” – indicates the name/TIN combination do not match IRS records.

Note: "2" and "3" are common failure codes. Check to be sure the number is entered correctly and is the formatted for the proper type (SSN or EIN) in the CFS program.

“4” - indicates an invalid TIN Matching request.

“5” – indicates a duplicate TIN Matching request.

“6” - (matched on SSN), when the TIN type is (3), unknown, and a Matching TIN and name control is found only on the NAP DM1 database.

“7” - (matched on EIN), when the TIN type is (3), unknown, and a matching TIN and name control is found only on the EIN/NC database.

“8” - (matched on EIN and SSN), when the TIN type is (3), unknown, and matching TIN and name control is found only on both the EIN/NC and NAP DM1 databases.

How did we do?

Printing Information Returns

W2/1099: Transferring data between 1099-MISC form and 1099-NEC form

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