GA Form G-1003 - CSV File Upload Instructions

Greg Hatfield Updated by Greg Hatfield

The G-1003 CSV File Upload screen is accessed from the GA Form G-1003 CSV File Upload entry in the Module Library list.

See also Form G-1003.

This module prepares the CSV file for Form G-1003 filing on the Georgia Tax Center (GTC) website. If you upload Form W-2 files to the GTC website, then you must also upload Form G-1003 CSV files instead of submitting them on paper.

The Georgia Department of Revenue provides a secure file upload process for taxpayers to send return information to the Department using the Georgia Tax Center (GTC). These files will be processed by the Department and will be available for the taxpayer to retrieve. Files received by the Georgia Department of Revenue will be processed in 1-2 business days.

You can upload your returns in GTC using the CSV file format if you are a registered 3rd party filer or a registered taxpayer. If you are not yet registered and/or do not yet have a GTC logon, follow the instructions below.

STEP 1

If you are a taxpayer filing your own return (non-3rd party filer), follow these instructions to get started:

If you already have a Tax ID (for Sales & Use or Withholding) but do not have an existing GTC logon:

· Click the Login to GTC button to go to https://gtc.dor.ga.gov

· Click the Continue to GTC link.

· Click the Sign Up for Web Access link and follow the steps.

If you do not have a Tax ID:

· Click the Login to GTC button to go to https://gtc.dor.ga.gov

· Click the Continue to GTC link.

· Click the New Business Registration link and follow the steps.

· You will receive an email with your STI number along with your Sales Tax Number (STN) and/or Withholding Account Number (WTN).

· Click the Sign Up for Web Access and follow the steps.

If you are 3rd Party Filer, follow these instructions to get started:

If you already have a Tax ID (for Sales & Use or Withholding) and an existing GTC logon:

· Fill out the CRF-Bulk to notify the DOR that you are a 3rd party filer.

· Once the CRF-Bulk is processed, you will receive an email confirmation.

If you already have a Tax ID (for Sales & Use or Withholding) but do not have an existing GTC logon:

· Fill out the CRF-Bulk to notify the DOR that you are a 3rd party filer.

· Once the CRF-Bulk is processed, you will receive an email confirmation.

If you do not have a Tax ID:

· Fill out the CRF-Bulk to notify the DOR that you are a 3rd party filer and mail it to the address on the form.

· You will receive an email with a temporary ID and password to use to set up your GTC account.

STEP 2 - Create the G-1003 CSV file. First, create and save Form G-1003 data files as if you were submitting them on paper. Next, on the G-1003 CSV File Upload screen select the employers with saved Form G-1003 data files that are marked "Ready" in the status column.

The status column lists the status of Form G-1003 for each employer. The meaning of each status is listed below.

Ready

One Form G-1003 data file has been saved for this employer and it may be included in the CSV file.

None

No Form G-1003 data file has been saved.

Duplicate

More than one Form G-1003 has been saved for this employer and the program cannot choose which to include. To include a file for this employer you must delete the extra files. Only one file may be saved.

MM/DD/YY - File Name

Form G-1003 was included in a CSV file with the specified file name on that date. The Form G-1003 data file may NOT be included in another CSV file unless the status is reset. See STEP 5.

Only those marked "Ready" can be included in a file. Check the box next to the employers you want to include in the file. Click the "Create File" button, navigate to a directory where you will save your GA CSV files, enter the file name and click OPEN to save the file. We recommend you use the default directory created by the program to save all your GA CSV files.

STEP 3 - Transmit the file to GA DOR using the GTC website. First click the ''Login to GTC'' button to connect to the GTC website. Click the Continue to GTC link and enter your login User ID and Password. Click the ''File Upload'' link, select the type of file to upload (G-1003 CSV), and enter a file description. Click the Browse button to locate the CSV file to upload. Click the Attach button. Click the Return to Main Form button. Click the Next button and choose Yes to submit the file.

Note: Form G-1003 must be submitted by file upload when Forms W-2 are also submitted by file upload. See the GTC video for help in using the site. Click the "Login to GTC" button and click the "W2 File Upload" link to view the GTC video.

STEP 4 - You will receive a confirmation number for submitting the upload. Print a copy for your records. The results file with the confirmation number or the errors will be sent to the System Message Board, which is a screen inside of GTC. You can view this information by logging in to GTC (https://gtc.dor.ga.gov/) and selecting the System Message Board. The return file will be processed in 1-2 business days. If the return is error-free, it will post to the account's filing period, which you can see on GTC.

STEP 5 - If you must resubmit, first correct the errors on Form G-1003 for each affected employer. Next you must reset the status of the affected employers on the list by placing a check next to each employer name and clicking the RESET STATUS button. This allows those employers to be included in another file for that filing period. You may now create the file again as described in STEP 2.

NOTE: The reports that contain errors should be resent to GA DOR in a new file. Files that are resent to GA DOR should contain only the corrected reports that originally contained errors. Do not resend employer reports that do not contain errors.

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Form W-2G - Certain Gambling Winnings

GA Form G-1003 – Income Statement Return

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