Table of Contents

1099 E-Filing: West Virginia

Nina Tchistiakova Updated by Nina Tchistiakova

Due date

January 31

E-filing threshold

Must E-file if 25 or more

Filing options

Electronic filing

Forms to file

State requires 1099s and W2Gs are required ONLY if they have West Virginia withholding.

Transmittal form

Form WV IT-103 located in CFS Payroll System under ''W-2/1099 Information Returns''

Required file name

1099report.txt

E-filing website

https://mytaxes.wvtax.gov/_/#1

Contact

Christine Stephenson

304-558-8645

Email: Christine.D.Stephenson@wv.gov

Submitting files

Before you process a file you must complete Form WV IT-103 located in CFS Payroll System under ''W-2/1099 Information Returns'' and save the form to process 1099's for West Virginia. The C record in the file contains all of the data from the WV IT-103. When you process the file you will be given the option to select a saved WV IT-103.

Note: It is recommended that you save Form WV/IT-103 for the W-2's and a separate one for the 1099's.

Electronic filing - you must be registered with MyTaxes to submit your file.

If you are not already registered for MyTaxes, when accessing https://mytaxes.wvtax.gov  you will be required to complete the following steps:

  • Taxpayer Verification – This requires your Federal Tax ID Number, individual taxpayer ID number, social security number or WV tax ID number. In addition you will choose a tax account type, the account number and your zip code.
  • Create Logon Information
  • Add Access to Accounts (Optional)
  • Once registered, you may request access to any or all of your tax accounts that are available on MyTaxes.

Importing 1099 & W-2G Files

Log into MyTaxes

● Select the Submit 1099 hyperlink (to the right)

● Select the IMPORT from drop down box

● Click “Import 1099 File” link to chose 1099 file

● Choose the file you want to import, select Open

● Select OK – click only once as large files may take a minute to import. Only one file may be imported per submission.

● Click NEXT (lower right) to view the data on the screens

● Once you’ve viewed all the data, select SUBMIT

● Enter your password and OK

NOTE: If there are errors detected, you will be unable to proceed until they are resolved. Any corrections needed must be made within the actual file, not on screen.

Corrected forms: Payroll System does not support e-File/Magnetic media for corrected 1099s for this state. Users must paper file corrections.

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