Table of Contents

W-2 E-Filing: Alabama

Nina Tchistiakova Updated by Nina Tchistiakova

Due date

January 31

E-filing threshold

Must E-file if 25 or more

Filing options

Electronic filing

Transmittal form

Annual Reconciliation Form A-3 input screen will display online after file is transmitted .

Required file name

Any name with “.txt” at the end

E-filing website

https://myalabamataxes.alabama.gov/_/

Submitting files

Employers and filing agents who have issued 25 or more Alabama W-2s (and/or 1099s with Alabama income tax withheld) must electronically file this information through the Department's Website.

Payroll Services must submit a Bulk Filer Application and be assigned a Sign on ID and Access Code in order to file via the Internet. Go to http://www.revenue.alabama.gov/withholding/bulkfl.cfm for more information on bulk filing.

To file through My Alabama Taxes, select the Return List for December and then click on File Now for Form A3 and Forms W2. On the next page click the Import Wage and Tax link and select the file to upload. or click Enter/Edit Wage and Tax Information to manually enter the wage and tax information. All errors must be corrected before continuing to Step 2.

Note: If you cannot complete entering your information and want to save it for a later time, you can click the Save and Finish Later button. When you return, click Finish Now in the left panel.

Alabama does not allow duplicate electronic filings. All amended returns must be mailed or faxed to us to make the changes or corrections. If a 2nd electronic file is sent, it will not go through and the sender will receive a rejected/error file.

Completion of the A-3 Annual Reconciliation: Upon successfully entering or uploading the W-2 and/or 1099 information, you must complete Form A-3 online. All fields on Form A-3 are required and must be entered on the form. After the information is entered, click Calculate in the Paperless Filing system or OK in My Alabama Taxes. The system will compare the number of employee wage statements entered on Form A-3 to the number of W-2 and/or 1099 statements filed and the amount reported on Block 2 will be compared to the sum of the State Income Tax Withheld on the W-2 and/or 1099 statements filed. Form A-3 will not be accepted if these amounts do not agree. Click Submit to receive a confirmation number and print the confirmation page for your record. Please note that your information will not be received processed until you have received a confirmation number.

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