Table of Contents

W-2 E-Filing: Arizona

Nina Tchistiakova Updated by Nina Tchistiakova

Due date

January 31

E-filing threshold

Mandatory  

Filing options

Electronic filing and CD

Transmittal form

See Below

Required file name

Any name with “.txt” at the end

E-filing website

https://efile.aztaxes.gov/AZFSETPortal

Contact

Arizona Revenue 

Uma Subrahmanyam

(602) 884-0264

azwebfilesupport@azdor.gov

Submitting files

You must use the prior year's program to efile prior year's W-2's. Currently prior year for 2019, 2020 and 2021 is supported.

Electronically submitting federal Forms W-2, W-2c, W-2G, and 1099 to the Department:

  1. Through AZTaxes to use the Manual data input method, or to upload the supported federal forms as a formatted .txt file.
  2. Through AZ Web File (AZFSET)to upload the supported federal forms as a .txt file.
  3. Registered transmitters of AZ Web File (AZFSET) can bulk-file using the transmission method.

Federal attachments currently supported for electronic filing include:

• Form W-2

• Form W-2C

For quarterly filers, an Arizona Form A1-R reconciliation form is required. For annual filers, the reconciliation is combined with the return, Form A1-APR.

The requirement is that W-2/1099s be filed on or before the due date of the reconciliation because the W-2/1099 amount is a required field on the reconciliation form. Arizona law provides that all amounts withheld are to be treated as if the withholding was from wages paid to an employee.

CD FIling Requirements

Users must process only one employer at a time for Arizona state filing. If you submit only some of the required returns on CD, include a statement that you are filing the remaining returns on paper. Do not file twice for the same individual using both optical media and paper.

Please contact If you have questions or need assistance azwebfilesupport@azdor.gov if you need help in electronically submitting your Arizona withholding return or the required federal attachments.

All Form W-2/1099 should be reconciled on a single Form A1-R or Form A1-APR for each EIN issuing Forms W-2/1099. Subsequent returns for the same period for the same EIN are generally processed as informational (no financial effect) or amended.

The reconciliation form is filed using a separate process from the W-2/1099s. There is no requirement for the W-2/1099s to be filed within a certain amount of time from when the reconciliation was filed. The requirement is that each piece be submitted on or before the due date of the reconciliation

Testing

If Web Upload or Transmission testing is desired, please contact the department at azwebfilesupport@azdor.gov.

•Testing procedures for Transmission can be found here: https://azdor.gov/sites/default/files/media/EFILE_RegistrationTransmission_W-2_1099Files-protected.pdf

•Does your test environment allow for properly-formatted, “dummy” EIN and SSN account numbers instead of requiring valid ones? W-2/1099 – Yes, as long as it doesn’t begin with invalid prefix as determined by the IRS or SSA.

•Can testing be conducted without creating a login, and, if not, can software companies who are not transmittersor third-party filers create a login to test with your state? No, a test login cannot be created. Please contact the department at a azwebfilesupport@azdor.gov if testing is desired.

CD FIling Requirements

Create the CD using the format for Windows 7 or later operating system.

• Include an external label to identify the employer’s name, EIN, calendar year, name and phone number of file preparer, and form(s) included on the CD.

• If the CD is password protected email the password to MediaLibrarian@azdor.gov. Include “Form W-2” or “Form 1099” (or both, whichever applies) in the subject line of the email. Also include the email address from which the password was sent on the label of the CD.

• Secure the CD in a hard case and include it with Form A1-R, Form A1-APR, or Form A1-T.

• ADOR recommends the use of encrypted email when transmitting confidential information electronically.

Send media to:

Arizona Department of Revenue

PO Box 29009

Phoenix, AZ 85038-9009

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