Table of Contents

W-2 E-Filing: District of Columbia

Nina Tchistiakova Updated by Nina Tchistiakova

Due date

January 31

E-filing threshold

Must E-file if 25 or more

Mandatory for Tax Year 2023

Filing options

Electronic filing

Required file name

Any name with “.txt” at the end.

E-filing website

https://mytax.dc.gov/_/ 

Contact

efile@dc.gov

Submitting files

All submitters are required to create a logon ID through MyTax.DC.gov, whether you are an employer, payroll provider, preparer, or enrolled agent. For assistance with obtaining a logon ID or authorizing a third-party to submit the 1099/W-2G, please review the tutorials/FAQs on the web portal.

You will no longer be able to use your social security number if you are a business/employer. OTR is requiring you to have a Federal Employer Identification Number (FEIN) beginning January 1, 2017.

Any files submitted that are 200MB (uncompressed) or larger will be rejected.

Testing send email to bulkwhsutesting@d.cgov

Sign-up for MyTax.DC.gov In order to bulk file the W2/W2C (wage statements) you must have a MyTax.DC.gov web logon to access electronic bulk filing option. The individual completing the registration will become the Administrator for all accounts associated with the Taxpayer Identification Number (TIN). Do not use an invalid TIN when registering.

You can review the tutorial at https://otr.cfo.dc.gov/sites/default/files/dc/sites/otr/publication/attachments/How_to_Sign_Up_for_MyTax.DC_.gov_Businesses_1220.pdf that contains the information for nexus and non-nexus business entities to access the secure web portal.

Once you have obtained your logon credentials, you are ready to add additional logons or continue to bulk processing.

From the Home screen, on the far right, you will see a list of common actions under the title of “I Want To”

- To the right of the I Want To title there is a button labeled More

- Under the Bulk Processing press the link to access the Submit W-2/W-2C/1099 features

  1. Select ‘upload bulk submissions’
  2. Step 1: Company Name
  3. Step 2: Contact information
  4. Submitter and contact information need to be the individual or company actually submitting the electronic W-2s
  5. If the previous option was “Upload Bulk Submission” then the next step will be attaching the bulk submissions to the Electronic Submission request.
  6. From here a popup screen will appear titled “Select a file to attach”
  7. Select your file(s) by clicking on ‘Add Attachment’. Include the type of file submission and a description and save.
  8. Type: Tells the Portal that this is a W-2(c) or a 1099 bulk submission file
  9. Description: An free format text field that will distinguish between the attachments
  10. Example: 2021 Bulk Submission for DC Bagel
  11. Choose File: A navigation dialog to point to the file on the local machine

If there are any errors, a list will automatically be displayed. You must correct the errors and resubmit the attachment.

The status of your W-2/W-2C submission will appear on the Submission History page. The statuses may be as follows:

• PENDING – A request was submitted, but the system has not yet picked it up for processing. At this stage, the request can be deleted.

• PROCESSING – A request was submitted, and the system is processing the file. No changes can be made at this stage.

• COMPLETED – The system has successfully processed the file. No changes can be made at this stage.

• DELETED – The request has been withdrawn by the submitter. No changes can be made at this stage.

• NOT SUBMITTED – A request is in progress and has not yet been submitted. At this stage, the request can be either edited or deleted.

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