Table of Contents

W-2 E-Filing: Ohio

Nina Tchistiakova Updated by Nina Tchistiakova

Due date

January 31

E-filing threshold

Must E-file if 10 or more

Filing options

Electronic filing

Transmittal form

If a filer files W-2s electronically, the IT-3 will not be required. 

Required file name

W2REPORT.txt

E-filing website

Ohio Business Gateway

Submitting files

All employers and retirement system payers that issue 10 or more W-2/1099-Rs will be required to upload their W-2/1099-R information electronically through the Ohio Business Gateway.  To aid in this new requirement for 2021 (filed in 2022) the Department will also grant a filing extension from the traditional January 31, 2022 due date to March 2, 2022 for the W-2s, 1099-Rs, Employer Withholding reconciliation returns (IT 941 and IT 942 4th Quarter/Annual), and the School District Withholding reconciliation return (SD 141). 

If your W-2s contain School District Wages, enter the information on box 20 in the following format: SD #### or SD#### or ####.

Upload W-2s in EFW2 format using the link and instructions below.

1. Log into the appropriate Ohio Business Gateway account.

2. Select the W-2/1099 Upload feature located on the Dashboard in the Employer Withholding service area.

3. Select the “Upload a New File” button.

4. Select the “Type of Income Statement” from the dropdown menu.

5. Review and update the default email address; an email will be sent to this address after the file is submitted.

6. Browse your computer for the W-2 file to be uploaded.

7. Once the W-2 file is selected, submit the file.

8. When the W-2 file is processed, you will be notified via email whether the W-2 file was successfully uploaded.

9. If the W-2 file is not successfully uploaded, log back into the Ohio Business Gateway. Using the W-2/1099 Upload feature, select the “W-2/1099 Upload File History” and review the file that was not successfully uploaded. Correct the W-2 file and resubmit following steps 3-7.

Do not include your Federal Employer Identification Number (FEIN) in the file name. The file name will be included in the subject line and body of the email notification. The email will advise whether the file was successfully uploaded.

If you have any questions concerning the W-2 Upload specifications for Ohio, please email at IncomeStatementsEWT@tax.state.oh.us

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