Table of Contents

W-2 E-Filing: Indiana

Nina Tchistiakova Updated by Nina Tchistiakova

Due date

January 31

If that date falls on a weekend the filing deadline moves to the following business day.

E-filing threshold

It is mandatory to file all W2's electronically

Filing options

Electronic filing

Transmittal form

Wh-3 filed online.

Required file name

W2REPORT.txt

E-filing website

https://intime.dor.in.gov/eServices/_/

Contact

Dept of Revenue Service

317-232-2240

Bulkfiler@dor.IN.gov

Submitting files

State accepts electronic filing for Prior Years.
Corrected W-2's can be submitted as a new original W-2. The state does not accept the W-2C for corrections.

Submit a W-2 file containing only the corrected W-2's. DO NOT include any W2's that are not being corrected. Please see: W-2 corrections as new original file.

See below.

File validation measures will be added to all EFW2 and 1220 files to ensure inclusion of correct identification (ID) numbers, resulting in successful filings and compliance. Filings with incorrect ID numbers will be rejected. Additionally, new validation rules will also be added to ensure that a valid withholding account is associated with the identification numbers provided or the file will be rejected.

All Indiana State income tax withheld by an employer must be designated in the appropriate boxes of the state copy of the W-2 form. For purposes of identifying Indiana State income tax withheld, the abbreviation IN must be shown in box 15.

State income tax information should be reported in boxes 16 and 17. Box 16 should report the amount of wages subject to Indiana income tax. Box 17 should report the amount of Indiana income tax withheld.

All Indiana county income taxes withheld by an employer must be designated in the appropriate boxes of state copy of the W-2 form. To identify county tax withheld for the tax year, enter C and the adopting county code in box 20.

County income tax information should be reported in boxes 18 and 19. Box 18 should report the amount of wages subject to county income tax. Box 19 should report the amount of county income tax withheld.

Advance Earned Income Credit Payments should be reported on the bottom line of box 19. Enter “IN-ADV” on the bottom line of box 20. 

After selecting a file to upload, I received a message stating a valid file had not been uploaded. Verify that the “Upload” button was clicked. Clicking “Browse” and then clicking “Next” triggers this error. The correct order is “Browse,” “Upload” and then “Next”

  • If a file size is under 10 MB, manually enter or upload via INTIME. When filing securely via INTIME, bulk files do not require a file naming convention or encryption. An INTIME Guide for Business Customers is available. Additional INTIME guides are available.
  • If a file size exceeds 10 MB, upload via SFTP. Registering for SFTP can only take place if a file has been rejected by INTIME for exceeding the 10 MB size restriction. When bulk filing via SFTP, it is required to follow the file naming convention and file(s) must be encrypted. A SFTP Bulk Filing Guide is available.

Corrections

To avoid duplicate submissions, allow one full business day from the time you submit the original file before submitting an amended file.

IN W2 corrections follow the EFW2 file format NOT the EFW2C The EFW2 format is the same format for an original file. DO NOT include any W2's that are not being corrected. Create a copy of the employer by clicking 'Utilities/Copy Current Client' from the program's main screen.

Submitting WH-3 Amended File via INTIME

Step 1: Go to “Summary” tab, select “View all returns and periods” then click on “Upload or amend wage statements.”

Step 2: Select “I am adding wage statements not previously filed” or “I am changing previously filed wage statements.”

Step 3: Select “I will be uploading a file” or “I will be entering them manually or uploading INTIME downloaded W2/1099 template.”

Step 4: Follow the prompts to complete the WH-3 amended submission.

Extension of Time to File

A request for an extension of time (WH-3) to file must be made prior to the Jan. 31 deadline by submitting approved Form 8809 or a written request.

Either can be submitted by one of the following methods:

Step 1. Log into INTIME at intime.dor.in.gov

Step 2. Go to the “All Actions” (tab) page

Step 3. Under “Payment & Returns,” select “File for WH-3 extension.” This option is only available from January 1 to the filing due date.

Step 4. Choose the WTH account for which you are submitting the extension of time to file request and click “Next”

Step 5. Upload your approved federal Form 8809 or a written request on the same upload screen. The only accepted file types are .pdf and .doc files.

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