Table of Contents

W-2 E-Filing: Indiana

Nina Tchistiakova Updated by Nina Tchistiakova

Due date

January 31

E-filing threshold

It is mandatory to file all W2's electronically

Filing options

Electronic filing

Required file name

W2REPORT.txt

E-filing website

https://intime.dor.in.gov/eServices/_/

Submitting files

There is currently a size limitation for filing via INtax of 2 MB, or approximately 3,500 W-2s. Taxpayers exceeding 3,500 W-2s should file through our Bulk Upload process.

All files exceeding 3,500 records must follow the bulk upload guidelines. An instructional booklet can be downloaded at: www.in.gov/dor/files/bulk-upload-guide.pd

To begin the certification steps for DOR’s Bulk FTP process, please send a request to register at: https://www.in.gov/dor/4035.htm

A request for an extension to the filing deadline should be made in writing and the request should be Faxed to: (317) 615-2502 sent to the following address:

Withholding Tax SectionP.O. Box 6108

Indianapolis, IN 46206

All Indiana State income tax withheld by an employer must be designated in the appropriate boxes of the state copy of the W-2 form. For purposes of identifying Indiana State income tax withheld, the abbreviation IN must be shown in box 15.

State income tax information should be reported in boxes 16 and 17. Box 16 should report the amount of wages subject to Indiana income tax. Box 17 should report the amount of Indiana income tax withheld.

All Indiana county income taxes withheld by an employer must be designated in the appropriate boxes of state copy of the W-2 form. To identify county tax withheld for the tax year, enter C and the adopting county code in box 20.

County income tax information should be reported in boxes 18 and 19. Box 18 should report the amount of wages subject to county income tax. Box 19 should report the amount of county income tax withheld.

Advance Earned Income Credit Payments should be reported on the bottom line of box 19. Enter “IN-ADV” on the bottom line of box 20. 

After selecting a file to upload, I received a message stating a valid file had not been uploaded. Verify that the “Upload” button was clicked. Clicking “Browse” and then clicking “Next” triggers this error. The correct order is “Browse,” “Upload” and then “Next”

How did we do?

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