Table of Contents

W-2 E-Filing: Georgia

Nina Tchistiakova Updated by Nina Tchistiakova

Due date

January 31

If a due date falls on a weekend or holiday, the income statement is due the next business day.

E-filing threshold

Must E-file if 250 or more, OR if you file and pay Georgia withholding electronically

Filing options

Electronic filing

Transmittal form

Two separate uploads are required. Upload W-2's to Georgia through “e-file/MagMedia Create W-2/W-2C Files” Module, steps 4 and 5. Then also Upload File Form G-1003, located in CFS Payroll System under “W-2/1099 Information Returns”.

Georgia requires a transmittal/reconciliation form (Form G-1003) to be filed. One will be filed with the W-2s and 1099-NEC. A second G-1003 will be filed with the rest of the 1099s.

All W2s and any 1099 that has withholding are due on the Jan 31st G-1003 (reconciliation) form. All other 1099s are due with the Feb 28th G-1003 (reconciliation).

Required file name

Specifications do not specify a file name.

E-filing website

https://gtc.dor.ga.gov/_/

Contact

Michelle Oden

FSET@dor.ga.gov

Submitting files

Georgia accepts W-2C electronic filing for Corrections.
See below.

If you file and pay electronically, you must file the G-1003 and related income statements electronically. Also, employers who are federally required to file income statements electronically must file them electronically for Georgia purposes. To register, please visit online at https://gtc.dor.ga.gov/_/. When uploading the file select file type: W2 (EFW-2 Format).

 To upload the file:

o Click the Upload File hyperlink under the I Want To section on the left

o Select W2 (EFW-2 Format)

View the Form G-1003 help for assistance on creating the file to upload.

E-Message confirmations

Within 2-4 business days your account will receive an E-message regarding the upload files. To view these messages, log into GTC and click on the tab E-MESSAGES. The W2s and 1099s will have an attachment that can be opened in any standard text editor such as Notepad. The G-1003 will also have an attachment but the main result will be in the body of the e-message. Pop-ups must be allowed in order to open the attachment.

W-2 and 1099 results

When you open the attachment the information is in .XML format. Look for the lines “AcceptCount” and “RejectCount”. When the reject count is 0 (zero) then all returns in the file were accepted. If the accept count is 0 (zero) then the original file will need to be corrected and resubmitted. If you have multiple companies in the same file, it is possible to get mixed results where some were accepted and some were rejected. In this case you will only need to resubmit the companies that were rejected.

Corrections

Submitting files

When uploading the file select file type: W2C (EFW2C Format).

To upload the file:

o Click the Upload File hyperlink under the I Want To section on the left

o Select W2C (EFW2C Format) 

View the Form G-1003 Help for assistance on creating the file to upload.

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