Table of Contents

W-2 E-Filing: Virginia

Nina Tchistiakova Updated by Nina Tchistiakova

Due date

January 31

E-filing threshold

It is mandatory to file all W2's electronically.

Filing options

Electronic filing

Transmittal form

Every employer must file a Form VA-6. You must file your Form VA-6 electronically with VA TAX’s Online Business iFile or Web Upload systems. When filing Form VA-6, you must transmit all federal income statements from the W-2 series or the 1099 series that reflect Virginia income tax withheld. The federal forms usually required are Forms W-2, W-2G, 1099-MISC, and 1099-R. Form VA6 is located in CFS Payroll System under “W-2/1099 Information Returns - VA Online Services Web Upload Files." 

Required file name

Suggested name: W2 REPORT.txt

If you plan to submit multiple files in the same day, using unique file names (ex. W2 Report_2021FlowerCompany) make it easier to track them later.

E-filing website

https://www.webupload.tax.virginia.gov/user/login.

Contact

Debbie Wilkinson

804-367-0644

Email: Debbie.wilkinson@tax.virginia.gov

Submitting files

New Users: To begin, complete the simple registration for the Web Upload system. This includes providing your email address, which will serve as your login for Web Upload. You will receive an email to confirm your registration; you must click on the link in the email to activate your Web Upload account.

You can also use the shortcut section displayed after logging into Web Upload. Look for the Sending W-2s or 1099s to TAX? section visible on the Web Upload homepage after you log in. Details for using the Web Upload system are on the Informational page, which also contains the Web Upload User Guide and links the Web Upload FAQs.

Getting Started

After you log in (with your email address), it is an easy four step process to file your W-2 and 1099 information.

1. Choose and create your file layout

2. Complete Business Authentication

3. Upload your file

4. Submit your uploaded file

Confirmation of the Submitted File

After you submit your file, you will receive a confirmation email once Web Upload processes your file. It will be sent to the email address indicated on the profile created during your Web Upload registration. Ensure that you have the correct email address on your profile.

For example – if you submit a W-2 file and a VA-6 file, you will receive a separate confirmation email for each file submitted. (There can only be one form type in each file.) The confirmation email will reference what type of data was sent in the file.

If you still have questions, email the webupload@tax.virginia.gov so they may advise you / contact you.

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